Georgia Charter Schools Association

Utopian Academy for the Arts – Office Manager (Clayton)


JOB TITLE: Office Manager

Utopian Academy for the Arts is an independent public charter school serving middle school children and families throughout Clayton County, GA. Utopian Academy will enroll 300 students in the 2014-15 school year. Utopian Academy was approved by the State Charter Schools Commission of Georgia and will operate as a Local Education Agency (LEA). The rationale for the enrollment plan for Utopian Academy for the Arts is to provide a significant educational benefit of having a gender-based classroom environment, longer school day, longer school year, Saturday school, and classes in the dramatic, media, and culinary arts for students in Clayton County, GA.


  • Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school;

  • Manages telephone message system (office hours, inclement weather and other recorded messages);

  • Greets all incoming students, families and guests respectfully and professionally;

  • Assists in all aspects of maintaining a professional front office, including but not limited to, fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner, filing and copying and faxing of sensitive information;

  • Understands, accepts, and abides by the School’s philosophy and mission statement in all his/her school activities;

  • Develops a positive, welcoming and caring climate in the Front Office;

  • Consistently exhibits high standards of professional conduct;

  • Effectively perform all other duties as assigned by Academic Director/Principal and Executive Director;

  • Arrives punctually, be prepared for each school day, and maintains regular attendance;

  • Provides for children’s personal needs such as attending to those who are sick or hurt; administering medications as prescribed by a physician in accordance with training and authorization;

  • Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment that can be learned on the job within several months;

  • Assists students and others with routine problems and will refer non-routine items to a supervisor;

  • Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team;

  • Able to sit or stand for extended periods of time;

  • Lifts supplies and materials weighing up to 25 pounds;

  • Types routine correspondence, memoranda, reports, records, bulletins, orders and other office documents from sources such as rough drafts, notes, and oral instructions;

  • Sorts and stamps out-going correspondence, addresses envelopes and packages, and prepares printed matter and other material for mailing;

  • Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request;

  • Enters information or data to personal computer or computer terminal following established procedures;

  • Able to read, comprehend and apply job-related written material and make decisions in accordance with applicable school system policies and procedures;

  • Able to perform basic arithmetical calculations (addition, subtraction, multiplication and division of whole numbers, fractions and decimals);

  • Able to compute percentages;

  • Able to communicate effectively, orally and in writing;

  • Able to establish and maintain satisfactory working relationships with other employees, children, and the general public;

  • Able to write legibly;

  • Able to honor confidential information.

    Additional Duties:

  • Completes student enrollment and registration;

  • Updates student information system and maintains student data;

  • Coordinates front office parent volunteer schedule and assigns duties;

  • Maintains parent volunteer hours log;

  • Maintains sign-in sheets and meeting agendas;

  • Serves as main point of contact for callers and visitors;

  • Composes a wide variety of documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.;

  • Coordinates a variety of programs and/or activities (e.g. conference room usage, meetings, site in-service day activities, workshops, travel and accommodations, etc.);

  • Coordinates and completes the translation of communications;

  • Responds to a variety of internal and external inquiries from stakeholders.


  • College degree preferred;

  • Previous Experience working with children;

  • Must be able to pass a local criminal history check, a fingerprint background check;

  • Experience working in an urban setting and Charter school experience, highly desirable.


Application and materials must be submitted electronically by December 3rd, 2013 to . PLEASE STATE POSITION APPLIED FOR IN THE SUBJECT LINE OF ELECTRONIC SUBMISSION.

  • Completed Application for Employment

  • Cover letter / letter of interest

  • Resume

  • 3 Current Letters of Recommendation with contact information