Georgia Charter Schools Association
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Provost Academy Georgia – Registrar

Job Summary:

The responsibility of a Registrar is to perform a variety of duties and responsibilities involved in enrolling and transferring students; creating and maintaining student records; providing student services and related record keeping and administrative duties.

Main Responsibilities:

  • Coordinates assigned programs and/or activities (e.g. student registration, attendance issues, site in-service day activities, substitutes, travel/accommodations, lost and found, etc.) for the purpose of delivering services in conformance to established guidelines and ensuring availability of facilities and/or equipment.
  • Maintains a variety of files, documents and student records (manual and machine) (e.g., permanent student record, cumulative folders for all students, grades, transcripts, immunization dates, etc.) for the purpose of documenting and/or providing reliable information relative to student records which has a direct impact on the school’s “Per Pupil Funding” calculations.
  • Maintains master schedules.
  • Performs enrollment activities on the automated student information system, Infinite Campus, (e.g.: student information, cum folder, monthly enrollments counts, withdraw student, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.
  • Prepares documents (e.g. student lists, transcripts, Graduation/Dropout Reports, Ethnic Report, Course Enrollment, programs, bulletins, reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information
  • Processes requests from students, other districts, colleges/universities and/or employment agencies (e.g.: transcripts, job verification, etc.) for the purpose of providing requested information.
  • Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of providing information and/or direction.
  • Serves as resource to employees and/or organizations for the purpose of interpreting and conveying appropriate procedures required for district operations.
  • Supports assigned school personnel (e.g. answers phones, greets students/parents, oversees students, etc.) for the purpose of ensuring the efficient operation of the site.

Key Behavioral Competencies:

  • Registrar is required to perform the following tasks critical to student data/information of the school:
    • Provide internal and external SIS reporting
    • Provide and produce accumulative records and grading reporting
    • Provide state reporting
    • Support data requests for grant management efforts
    • Conduct new school year roll-forward by populating new schedules, class assignments, etc.
  • Provide support to other systems that SIS feeds data into (e.g. state SIS)
  • Registrar is required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including software and preparing and maintaining accurate records.
  • Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: codes, regulations & laws related to student enrollment, graduation and transfer
  • Ability is required to schedule activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.
  • Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited.
  • Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with persons of varied backgrounds; maintaining confidentiality; working as part of a team; working with detailed information; and working with frequent interruptions.

Background:

  • Technical college degree;
  • MUST HAVE EXPERIENCE IN A HIGH SCHOOL REGISTRAR’S OFFICE working with data collections and state reporting, student records, and transcripts
  • Must have Infinite Campus (student information system) experience;
  • Experience preferred with the State Longitudinal Data System (SLDS), and the GADOE portal, preferably in a high school educational environment, providing support to all staff in the use of SIS, including training as required
  • Ability to work with all levels of staff in organization
  • Experience in developing reports and maintenance of such reports using Excel and Google Docs
  • Job related experience with increasing levels of responsibility is desired

To Apply:

Please send cover letter expressing interest and resume to Susan Purvis, Director of Data Operations; Susan.Purvis@ga.provostacademy.com

Provost Academy Georgia Mission
The mission of Provost Academy Georgia is to provide historically underserved students with a flexible and highly individualized virtual high school experience.

Provost Academy Georgia Philosophy
Provost Academy Georgia is the standard for providing students with creative choices for their future. Proper resources, sufficient support, and the flexibility to differentiate instruction are essential. The most important resource is strong collaboration among stakeholders, starting with an outstanding staff and students invested in their own success. Effective educators engage all students in the teaching and learning process, provide them with the right tools to take charge of their own learning, and facilitate a successful transition to independent lifelong learning.

An Equal Opportunity Employer
It is the policy of Provost Academy Georgia to provide educational and employment opportunities without regard to race, color, religion, creed, national origin, alienage and citizen status, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law.

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