Georgia Charter Schools Association

Chattahoochee Hills Charter School – Administrative Assistant/Data Clerk (Fulton)

Chattahoochee Hills Charter School (CHCS) is a first-year, open-enrollment public charter school serving families residing in Fulton County, Georgia. CHCS, located south of Atlanta, is a recently approved charter school opening in August 2014 with grades K-5 for the 2014 – 2015 academic year. Commencing with 2015 – 2016 academic year, CHCS will add one grade level each year through the 8th grade. CHCS embodies student/teacher engagement and interactive learning, and will feature 15 students per class with a total enrollment of 270.

Our mission is to inspire all of our children to the highest levels of academic achievement through rigorous curriculum that integrates the wonders of the natural world. CHCS’s goal is for our students to cultivate the capacity to achieve a meaningful, healthy, flourishing life that embodies responsibility, stewardship, and experimental engagement with the arts, agriculture and environment in informed, imaginative, and rigorous ways.

Position Summary:

Provides assistance and support in the maintenance structure and processing of data necessary to facilitate proper scheduling, updating, and monitoring of student records. In addition, Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.

Standard Duties and Responsibilities (including but not limited to):

Administrative Assistant Responsibilities

  • Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.

  • Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.

  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

  • Provides information by answering questions and requests.

  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

  • Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

  • Contributes to team effort by accomplishing related results as needed.

Data Clerk Responsibilities

  • Ensures confidentiality and security of all student and staff information maintained in student information systems

  • Reports any breach of security to Student Information Office

  • Coordinates procedures for issuance of SASIxp, eSchoolPlus and Encore, and IntegradePro user IDs and passwords; Reissues passwords when security has been compromised

  • Enters student “entry” and “leave” data daily and updates demographic data as changes are presented

  • Enters student schedules, adding/dropping students in appropriate sections for all classes after master schedules have been developed by the administration

  • Imports Georgia testing identifiers on a regular basis to ensure assignment for each student

  • Works closely with leadership and data reporting core team members to ensure accuracy on all state and

    federal reporting based on Department of Education guidelines

  • Ensures accuracy and integrity of students/staff data through the use of various queries and edit reports by
    continually editing and updating data

  • Creates and runs queries and creates/prints various reports for school use as requested by administrators

  • Provides training and support for school clerical staff on accessing/updating student information, locating students using student schedules, and student check-in/out procedures

  • Provides training and support to clinic workers for maintaining health/emergency data • Performs other duties as assigned by appropriate administrator

Minimum Qualifications:

Education: High School diploma or GED required
Certification/Licensure: None required
Experience: Minimum 2 years clerical/secretarial experience required; Experience in data processing preferred


  • Ability to handle minor student problems and work with students, parents and staff members

  • Must be Proficient (70%) in Microsoft Suite, including a minimum of 5000 keystrokes required; 7000+ keystrokes

  • Knowledge of basic office procedures

  • Ability to handle confidential information

  • Ability to compose and compile correspondence from a variety of sources

  • Must be able to work effectively with District and school personnel, parents, and students

  • Ability to work with minimal supervision

  • Must be detailed and task oriented

  • Excellent organizational skills and customer service skills

  • Excellent communication skills both written and verbal

    Working Conditions:

    Normal office environment

    Physical Demands:

    Routine physical activity associated with normal office environment May have to lift up to 10 lbs